Senior HR & Admin Officer
- الفئات: الموارد البشرية
- المنطقة: تندوف
- وضع في: 14-11-2022 à 09:52:32
Mission :
Job ResponsibilitiesRecruitment, Induction, and HR Strategy
- Coordinate and facilitate delivery of timely recruitment and selection processes.
- Coordinate and facilitate all onboarding processes and have signed completed schedule filed for reference. This include ensuring new staff undertake all mandatory courses and inductions.
- Development and implementation of HR strategy within the programme with consultation with relevant stakeholders, with advice and support from the Country Management, Oxfam North Africa People & Culture Manager and the Executing Affiliate.
- To provide technical guidance and supervision to field HR Assistant and Admin Assistant in Algiers so that Oxfam Algeria operations are in line with policies and procedures.
- Provide Health and Safety advice and proactively carry out risk assessments, including issues around staff health and wellbeing.
- Participate continuously in reviewing and making recommendations for improving the HR function and systems that support the Programme.
- Advise Country Management Team and HR team on HR business processes.
- Ensures well-balanced gender equity and equality within the area of work, particularly in recruitment/selection and challenge any non-compliance to Oxfam’s strategies and norms.
- Ensure applicable reward policies (R&R, TOIL etc) are communicated to all staff.
- Advice and participate in benchmarking processes with purpose of maintaining adequate, affordable and attractive reward package.
- Ensure that all employment contract templates are updated, in line with the local labour law and Oxfam’s policy.
- Supervise the updating of the program’s organogram.
- Lead and coordinate monthly reflection on Payroll.
- Maintain a file containing job descriptions, staff employment contracts and other relevant documents, as required by local Law.
- Monitor HR policies/procedures that include holidays, sickness absence, R&R plus any other requests as they arise.
- Provide HR Management Information reports as required.
- Ensure all personnel files are up to date and properly filled as per Oxfam standards.
- Communicate the need for change to any locally developed policy to the Country Management.
- Awareness creation for Code of Conduct and all policies attached to it and conduct periodic refresher.
- Ensure application of staff handbook in decision making to enable consistency, fairness, equality and openness.
- Provide guidance on HR policies and supervise the implementation of these policies.
- In Coordination with the Country Management, manage employee relations, disputes, complaints and conflicts in a professional manner with the aim of empowering employees and team leaders to have the necessary tools, resources and knowledge to resolve conflicts in a positive reinforcement manner.
- Report all Employee Relations Matters to Country Representative-HPM.
- Support with employee relations’ cases including grievances, disciplinary procedures, performance issues, redundancies, dismissals.
- Coordinate all training and development needs, succession planning and talent management, morale and motivation building and professional development.
- Lead exit management process to ensure seamless and smooth transition for departing employees.
- Conduct exit interviews with exiting staff, generate exit reports, analyse the gaps and share outputs with stakeholders and suggest improvement plans.
- Management of organizational culture as per the Oxfam Values, report any matter contravene with Oxfam values and Policies.
- Lead on setting up country training plan, based on annual performance reviews.
- Provide information on L&D opportunities, including courses available on-line (E-learning) and information on managing people in Oxfam
- To attend staff meeting, SMT meeting and other related meeting where inputs are necessary.
- Support day to day operational HR activities for a large and complex operating unit to achieve job’s area of responsibilities.
- Changes to the organizational structure as and when required: ensuring that the implementation meets the organization’s needs,
- Follow the Code of conduct at all times and report any misconduct as per HR procedures.
- Supervise the HR & Admin team on the follow-up on the medical insurance contract and ensure all staff are subscribed.
- Adhere to all applicable rules and regulations and report any non-compliances when observed.
- Support the Programme Manager in analytical reports on the activities and recommend actions/solutions for more efficiency and better management and compliance.
- In coordination with the Logistics Department, oversee all Oxfam premises (Offices & guesthouses) are well equipped and regular maintenance is carried out.
Profil :
Job Requirements:
- Minimum five years of experience in: HR, administration or office management.
- Experience in leading HR departments and/or participating in country management is a must.
- University Degree in HR, management, business administration, social sciences or related fields.
- Excellent communication skills in written and oral English, Arabic, and French, with Spanish an asset.
- Good understanding of core HR/Admin functions
- Ability to plan, prioritise and organise work.
- Anticipates outcome of activities and takes initiative to achieve targets
- Actively promotes high standards and continuous improvement
- Continually seeks out most efficient use of resources
- Pro-actively adapts and improves standards and working practices
- Able to advise and train on specialist skills to other departments / teams
- Familiarity with donor rules and guidelines.
- Proven ability to organise work effectively and supporting others
- Attention to detail, highly numerate and computer literate, including word processing, databases/ spreadsheet use.
- Solid understanding and convictions of a rights-based approach and gender.
- Experience in international NGOs highly desired.
- High analytical/negotiating/communication/inter-personal skills
- Ability to make effective, timely decisions and take prudent risks
- Ability to work within a multicultural, multilingual, and multidisciplinary environment and to work effectively with staff in a team across institutional boundaries and business units.
- Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
- Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
- Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.
- Good facilitation skills and able to accommodate different views, understanding and experience of participants.
- Accountability Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.
- Empowerment Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.
- Inclusiveness We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.
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